Stallholder
Requirements
Everything you need to run a safe, compliant stall with us — plus our payment and cancellation terms.
Simply fill out our vendor application form. We'll get back to you once your application is reviewed.
We accept food trucks, dessert vendors, drink stalls, and retail/craft stalls. Vendor categories are capped to keep a good mix and avoid to much of the same.
Pricing depends on your category (food, dessert, retail, coffee/drinks). Fees are per event.
Yes — vendors supply their own gazebos, food trucks, power leads, and stall setups. We can provide power on request (at an additional cost) for certain venues.
All food vendors must have a current food licence/registration with their local council and comply with New Zealand food safety standards.
Bump-in is from 1:30pm–3:30pm. All vehicles must be off-site by 3:30pm sharp. Bump-out begins once the event closes at 9pm Sunday (10pm Fri/Sat).
Payment can be made before the event via invoice. Fees are due minimum 14 days before the event.
No — vendors are welcome to trade on whichever days they choose in their application.
Yes — limited power is available at select venues, but you must request it in your application. Please bring tested and tagged leads. If power is provided by us, additional charges will apply.
Cancellations made 30 days prior may receive a credit valid for 6 months. Cancellations within 30 days are non-refundable.
Credits will be issued for a future event within 6 months.
We keep our policies simple and transparent — found within our application form and throughout our website. The full terms are set out below.
Terms
Cancellation &
payment policy
By applying for a Bites & Beats Aotearoa event, you agree to the following terms.
1. Payment
- All site fees are due 30 days prior to the event.
- Bookings are not secured until payment has been received.
- No pay-on-the-day options are available (to ensure fairness and planning for all vendors).
2. Cancellations & credits
- 30+ days before event: full credit.
- 15–29 days before event: credit only, transferable to another event within 6 months.
- Less than 15 days before event, or no-show: no refund or credit.
- Council application fees are non-refundable.
3. Non-payment
- Failure to pay by the due date will result in your application being cancelled.
- If you attend without payment, this will be treated as a breach of agreement and fees will still be due in full. Legal recovery may be pursued if required.
4. Agreement
- By submitting your application, you confirm you have read, understood, and agree to these terms.
Food stall checklist
Turn up with all of this
This guide covers everything you need to operate a safe, compliant food stall at our markets.
Essential stall requirements
- Current Food Registration Licence (A Grade)
- Gazebo
- Fire blanket (1.8m x 1.8m)
- Fire extinguisher
- First aid kit
- Handwash station
- Rubber floor mats (covering entire stall area)
- LED lighting
- Professional banner/signage
Electrical safety
- All equipment must have a current test & tag
- All appliances must carry a recognised NZ safety standard mark
- Only heavy duty, commercial power leads & multiboxes (no double adapters)
- Leads must be the correct length for the site and not used while coiled
- Cables must run neatly along stall edges through safety trays (provided)
- No overhead leads unless specifically for lighting
Gas safety
- All gas appliances must carry a recognised NZ safety standard mark
- Hoses must be permanently crimped (no screw-on clamps)
- Gas hoses must be at least 1.5m long
- Gas bottles must be 1m away from heat sources & power distribution boxes
Stall display must show
- Fire extinguisher
- Fire blanket (1.8m x 1.8m)
- First aid kit
- Current food registration licence
Stall set-up
- Drive slowly with hazards on
- New vendors must follow staff positioning instructions
- Nothing outside your stall area
Pack-up
- No vehicles allowed before the event closes (or later if customers are still present)
- Drive slowly with hazards on when re-entering
Cleaning & waste
- Stall area must be left clean each night
- Only event waste goes in bins — no outside rubbish
- All rubbish bagged & tied
- No cardboard left onsite — must be taken home
- All used cooking oil taken home — no dumping onsite
- Wastewater (no oil) must go into the onsite grease trap only
Conduct rules
- No smoking/vaping anywhere onsite
- No alcohol or drugs onsite
- No rude, offensive, or disrespectful behaviour
- No pets inside stall areas
Ready to trade?
Spots are limited and categories are capped — get your application in.