A: Simply fill out our vendor application form on our website. We’ll get back to you once your application is reviewed.

A: We accept food trucks, dessert vendors, drink stalls, and retail/craft stalls. Vendor categories are capped to keep a good mix and avoid to much of the same.

A: Pricing depends on your category (food, dessert, retail, coffee/drinks). Fees are per event.

A: Yes — vendors supply their own gazebos, food trucks, power leads, and stall setups. We can provide power on request (at an additional cost) for certain venues.

A: All food vendors must have a current food licence/registration with their local council and comply with New Zealand food safety standards.

A: Bump-in is from 1:30pm–3:30pm. All vehicles must be off-site by 3:30pm sharp. Bump-out begins once the event closes at 9pm Sunday (10pm Fri/Sat).

A: Payment can be made before the event via invoice. Fees are due minimum 14 days before the event.

A: No — vendors are welcome to trade on whichever days they choose in their Application.

A: Yes — limited power is available at select venues, but you must request it in your application. Please bring tested and tagged leads. If power is provided by us, additional charges will apply.

A: Cancellations made 30 days prior may receive a credit valid for 6 months. Cancellations within 30 days are non-refundable.

A: Credits will be issued for a future event within 6 months.

We keep our policies simple and transparent – found within our Application form and throughout our website.

Cancellation & Payment Policy
By applying for a Bites & Beats Aotearoa event, you agree to the following terms:

1. Payment
All site fees are due 30 days prior to the event.
Bookings are not secured until payment has been received.
No pay-on-the-day options are available (to ensure fairness and planning for all vendors).

2. Cancellations & Credits
30+ days before event: Full credit
15–29 days before event: Credit only transferable to another event within 6 months.
Less than 15 days before event or no-show: No refund or credit.
Council application fees are non-refundable.

3. Non-Payment
Failure to pay by the due date will result in your application being cancelled.
If you attend without payment, this will be treated as a breach of agreement and fees will still be due in full. Legal recovery may be pursued if required.

4. Agreement
By submitting your application, you confirm you have read, understood, and agree to these terms.